ClickCease

Spikers Wheels & Tires
 is looking to save a significant amount on credit card processing and update how they receive payments to make it easier and “portable”.

Introduction

The objective is to design an e-commerce point of sale that will save an estimated $6,800 a year in processing fees and allow payments to be processed from the garage or anywhere. We’ll do this by doing two things:

First, we will determine then design the correct platform for the app. This includes designing a minimal frontend and backend of the point of sale. During which we will make a very simple to access and use interface.   

Secondly, we’ll employ an integrated merchant service provided to collect your credit card payments.   

We have explained more about how we plan to achieve this in the next pages.

Please read through the information carefully and, if satisfied, you can use our ‘E-Sign’ system right here in your proposal to accept and get started!

Your New Point of Sale Website

Having re-designed hundreds of websites in our 12 years and many being similar to your situation, there are several components to your site which would benefit you greatly.

HOMEPAGE
A solid call to action attracts viewers and provides basic information about your business encouraging a slow-burn relationship with the viewer. As future options and strategic plans developed, this can be expanded to include e-sales, partnerships, and more though is not required or necessary at this time.

ABOUT
A simple history of the business to help set you apart from competitors. We suggest new team photos and action shots of people working.
These are great and far better than stock photos but, we can accommodate either.

SIMPLE POINT OF SALE
Spikers Wheels & Tires has a staff that requires a simple to use point of sale. We will design a setup that will allow you to process card payments easily with these simple steps

  1. Go to your website/sales
  2. Enter a customer name (optional)
  3. Enter Email (optional)
  4. Enter tender amount
  5. Swipe card or enter card number
  6. Hit submit.

ADMIN PANEL
This is where you the owner/admin will be able to see your sales data. Again, the focus is simplicity. 

  1. Go to your website
  2. Click admin log
  3. Enter password
  4. See sales data in easy-to-read reports and charts. 

CONTACT INFO
In this day and age, it’s vital to provide your customers with what they need as soon as possible. Your new site should have a clear spot for your contact info and a button that allows people to Google Map your business with one click. 

NEW PROCESSING COMPANY
We will set up a new credit card processing company that will seamlessly integrate into this system ( you won’t have to do anything it just works). The following highlights are this:

You can pass 3.99% to the customer so your bill will be $0.00 a month.
OR
You can push 3.50% to the customer we will charge a flat $50.00 a month.

You receive a loaner terminal/supplies and warranty included.

  1. SAVE $6,000+ A MONTH IN FEES (estimated)
  2. NO APPLICATION FEE
  3. No PCI FEES
  4. NO ANNUAL FEES
  5. NO LONG-TERM AGREEMENT.
  6. A MONTH TO MONTH AGREEMENT
  7. NEXT DAY FUNDING

Relax, all of our websites are Responsive. Computer, Tablet, or Phone - it will look great!

Process & Timescales

Step 1  Design interview

We need to get to the bottom of who you are, what you stand for, and who you stand beside.
Only then can we begin to create a design that portrays the value you offer in a way that resonates with the people who matter: the people you want to do business with.

During this time we will also set up your new payment processing company by having you fill out a simple online application. Basically, connect your bank with the credit processor so your bank gets the money the next day.

Step 2  Design presentation

After the design interview, a design concept will be crafted. Naturally, there will be a common theme but we try to think outside the box and come up with something that isn’t obvious. This is often where the best ideas come from. 

We’ll go through these options and decide which direction to take and provide adjustments as needed.

Step 3  Website content

Now we have your design locked in, we can begin to construct the website. Our creative director will be in touch with you to help put your ideas down through the “voice” of your new brand. 

Any photos will need to be gathered at this stage.

Step 4  Website build

Using everything we’ve gathered, your website is built. Once it’s done, we’ll present it to you and go through the details in accordance with the objectives originally set.

Any amends are made at this stage.

Step 5  Launch

The launch process is a carefully considered one. We need to ensure email addresses don’t go down, the site doesn’t have any downtime, any old links are re-directed to the new pages, and several other things. 

This is something we’ve done hundreds of times before.
We operate to a checklist that we’ve curated over the years and it’s not failed us once.

We always launch late on a Friday night to give us the best chance of getting any issues ironed out.
You can sleep easy knowing we’ll be on-call over your launch weekend to ensure everything goes according to plan. 

Step 6  Support

The project at this time doesn’t include brand strategy, business funnels, or other components that may alter designed aspects down the road. This is an initial proof of concepts that are designed to function correctly and set a foundation for future endeavors. We will provide as much support as required to get the app launched. Our goal through support is to provide and protect your intellectual property while encouraging a long-term relationship.

In total, it will take us between 3 - 6 weeks to get your website live.

Goals

The International Academy of Oral Medicine and Toxicology (IAOMT) needed a re-brand and a new website. They’d been around for almost 20 years and operated with the same marketing material they started with. They had a few websites but, they were in disarray and needed solutions for their e-commerce and learning platforms that support their 4,500 international member client base.

Proposed Solution

Re-brand the company. Same name, but a new logo and color scheme along with a new website with an emphasis on easily displaying products, making sales simple, and boasting an amazing customer portal. They needed to change how it looked and how people feel about it. Take their customers from a feeling of “like”  to “can’t live without“. 

Result

After a few weeks of designing and planning the new site, we provided the solutions that allow them to save over $23,000 a year and increase customer conversion by 13-20%!

At this current rate that means instead of bringing on 1 new client every 5 weeks, they’re bringing in 2-3 new clients every 3 days. The executive team at the IAOMT had this to say:

"The new process has surpassed all my expectations. What you've been able to do is worth a million dollars". (Amanda A. IAOMT Executive Team)

Your Investment

Strategy

At the end of the day the products you sell, the services you provide, and the benefits you give are just features. Features that people look at and compare to others. We help make the choice a “no-brainer” for them. Our services will be billed on a flat project-fee basis and the estimated professional fees are based on the objectives, scope of work, activities, deliverables, and timeline as described in this proposal.

Our strategy for this is two-fold:

1. We don’t take on every client. We’ve become very good at assessing whether we can help companies and we are very excited about helping you.

2. Our pricing is based on resource cost multiplied by the estimated hours for each task or deliverable. Even within fixed fee projects we track hours closely and have escalation processes in place in our statements of work in the event of substantial changes in the scope. This means we work efficiently for your sake and ours. 

The Investment

Below you can find the one-off investment for our solution design services. 
This is paid upon signing of your proposal and allows us to get right on with developing your solution (in line with aspects outlined in the Process and Timelines page) and getting your business the boost you are looking for.

The real cost is the tens of thousands of dollars spent each year in trying to find band-aids for this problem

Using that as a starting point, consider this:

You’re currently having a difficult time processing payments outside the office. Also, you’re paying over $6,000 a year more than you could be….. yea, it sucks! 

Our guarantee is that you’ll save thousands of dollars (maybe more) every year through sales fees and by making payments easier. You’ll also have the tools to expand your concept without having to start all over from scratch when you expand in the future.

We know your business has a steady customer base. By allowing us to work with you now, we will be able to help “future-proof” some of the changes to come. We want to develop a simple to use point of sale system platform that we can later evolve into a customer relationship system or marketing mega-machine if so desired. 

That’s what is setting us and this process apart; we are advocating for your future. It’s not about us taking an order and designing pretty things. We want to help make the future transitions easier and in turn, save you some on those expenses down the road.

Save You Money  Now + Generate More Revenue Later = Polk Technology Solutions, Inc. 

Approve Proposal

If you would like to join us and become a client then we’d be delighted to have you.

 

Next steps

1.   Click “Accept Quote” below to start the process. We will send over the Scope of Work agreement that details specifics like domain name, project start date, etc.

2.   We’ll arrange the initial interview where we’ll gather all the details we need.

3.   Spiker Wheels & Tires already has a user portal on our website (contact us if you need assistance ). All of this and more will be available on the portal.

We are ready to go ...are you?

Terms & Conditions

Note these are general terms to begin the process. Your specific terms and conditions will be on the Scope of Work to be sent.

Summary

You, [Spiker Wheels & Tires] are hiring [Polk Technology Solutions, Inc.] to design and develop a progressive web app for the estimated total price of [$10,000] outlined in our previous correspondence. 

As our customer, you have the power and ability to enter into this contract on behalf of your company or organization. You agree to provide me with everything that I need to complete the project including text, images, fonts, and other information as and when I need it, and in the format that I ask for. You agree to review my work, provide feedback, and sign-off approval in a timely manner and are bound by any deadlines that we set together. You also agree to keep to the payment schedule set out in this proposal.

I have the experience and ability to perform the services you need and I will carry them out in a professional and timely manner. I will endeavor to meet all the deadlines set but am not responsible for a missed launch date or a deadline if you have been late in supplying materials or have not approved my work on time at any stage. I will also maintain the confidentiality of any information that you give me.

Details of the works

I will create designs for the look, layout, and functionality of your website. This contract includes one main design and two opportunities for you to make revisions to the final design. If you are not happy with the design at that point, I will provide you with an additional quote for the extra design work needed. If instead, you wish to cancel our agreement, you may do so and I will retain the initial payment for the work completed to date.

HTML/CSS layout templates

I will develop using valid HTML5 markup and CSS3 for styling. I will test all my markup and CSS in current versions of all major browsers including those made by Apple, Microsoft, Mozilla, Google and Opera. I will also test to ensure that pages will display visually in a similar—not necessarily an identical—way in Microsoft Internet Explorer 7 for Windows as this browser is now past its sell-by date.

I will not test these templates in old or abandoned browsers, for example, Microsoft Internet Explorer 5, 5.5 or 6 for Windows or Mac, previous versions of Apple’s Safari, Mozilla Firefox or Opera unless otherwise specified.

Text content

I am not responsible for writing or inputting any text copy. I will be happy to help, but significant work on my part will result in a charge above and beyond the original price. This will not be done without your approval of an additional quote provided in advance.

Photographs

If needed, you will supply me photographs either in digital or printed format. If you choose to buy stock photographs that price will be added to the initial quote. Stock photography will not be purchased without your written approval.

Changes and revisions

The estimate/quotation prices in this proposal are based on the time I estimate I will need to accomplish everything that you have told me you want to achieve. If you do want to change your mind, add extra pages or templates, or even add new functionality, that won’t be a problem. At that time you will be provided with an additional quote for the extra work.

Technical support

As agreed, the quote provided includes the installation and set up of your site on your server as well as the implementation of Google Analytics. Updates to, and management of that server, plus any support issues will be up to you.

We do offer technical support for website hosting, email, or other services relating to website hosting. If you do require help with anything beyond the design and development of your site, I will be happy to help based on our hourly rate.

Legal

I am not liable to you or any third party for damages, including lost profits, lost savings, or other incidental, consequential or special damages arising out of the operation of or inability to operate this website and any other web pages—even if you have advised me of the possibilities of such damages.

If any provision of this agreement shall be unlawful, void, or for any reason unenforceable, then that provision shall be deemed severable from this agreement and shall not affect the validity and enforceability of any remaining provisions.

Copyrights

You guarantee to me that any elements of text, graphics, photos, designs, trademarks, or other artwork that you provide me for inclusion in the website are either owned by you or that you have permission to use them.

When I receive your final payment, copyright is automatically assigned as follows:

You own the graphics and other visual elements that I create for you for this project. I will give you a copy of all files and you should store them carefully as I am not required to keep them or provide any native source files that I used in making them.

You also own text content, photographs, and other data you provided unless someone else owns them. I own the HTML markup, CSS, and other code and I license it to you for use on only this project.

I also reserve the right to display and link to your completed project as part of my portfolio and to write about the project on websites, in magazine articles, and in books.

Payments

As agreed, our payment schedule will be as follows but may be revised based on further conversations between us.

[50%] of total fee upon agreement of initial design: [$5,000]

[50%] of total fee on completion of the project: [$5,000]

Interest accrued if payment is more than 14 days late. We reserve the right to add 5% of any outstanding balance every 7 days, starting from the 15th day after receipt of the finished product.

You cannot transfer this contract to anyone else without my permission. This contract stays in place and need not be renewed. If for some reason one part of this contract becomes invalid or unenforceable, the remaining parts of it remain in place.